Terms & Conditions (Advertising & Events)
updated as of January 1, 2026
ADVERTISING
Creative Requirements
All creative should be sent to [email protected] by the ad materials deadline. We will reach out to you for any custom content deadlines. Advertisers are prohibited from using language that implies editorial endorsement, such as “featured article,” or similar phrasing, in any marketing, advertising, press releases, or promotional materials.
Late Creative for New Campaigns
If advertising materials are not received by the ad materials deadline, and AIN Media Group has not been notified by materials due date, AIN Media Group will invoice based on campaign start date. AIN Media Group does not guarantee fulfilling the deliverables within the contracted timeframe.
New Creative for Existing Campaigns
It is the responsibility of the advertiser to inform the AIN Media Group in writing ahead of the ad materials deadline if there will be new creative. If notice isn’t provided by the advertiser, AIN Media Group will utilize the most recent creative. Any materials received after the materials deadline will be executed as quickly as possible, with no adjustment to contracted deliverables or rates.
Cancellation Policy
Advertising must be inserted within one year of first insertion to earn frequency discounts. Cancellations may result in a short rate or nullification of rate protection/incentives for the contract year. All advertising campaigns are subject to a 60-day cancellation policy. Any ad placement that is not formally canceled in writing with 60 or more calendar days of notice prior to the ad close date requires a 100% cancellation fee.
AIN is under no obligation to move contracted positions.
If a custom program is cancelled after the published ad close deadline it will be subject to a 100% cancellation policy.
Payment
Invoices will be sent during the month that the placements run (print, digital, social, video, etc.). Payment is due within 30 days, unless otherwise stated on your signed insertion order.
EVENTS
Payment
You are required to pay 100% of the total amount which will be due 30 days after signing this agreement. For orders received within 30 days of the event date, the invoice will be sent out upon signing and will be due upon receipt.
AIN Media Group Inc. (AIN) reserves the right to withhold the supply of attendee information and meeting schedules until the full payment of the contract has been satisfied.
Cancellation
Cancellations may be accepted provided written notice of the cancellation is received by AIN Media Group Inc. no more than 14 days after the execution of this agreement. In this case, a fee of 50% of the total amount will be billed or retained by AIN as liquidated damages. If a cancellation is made after 14 days, the full amount will be billed or retained as liquidated damages.
Travel
Sponsors will be responsible for all of their own travel costs, airport transportation and hotel reservations.
General
The undersigned hereby acknowledges that by signing this agreement ("Order"), the company is entering into a binding contract with AIN Media Group inc. and promises to pay AIN the above agreed upon amount ("Net Amount") for its services, by the above stipulated due dates.
The undersigned acknowledges that this agreement constitutes the complete terms of the agreement between the undersigned and AIN.
AIN reserves the right to determine the theme, content and scope of the event. Whilst every reasonable effort will be made to adhere to the agreed sponsorship package, AIN reserves the right to change event dates, location and event features.
In the event that AIN permanently cancels the event for any reason whatsoever, including but not limited to "force majeure", and provided that the event is not postponed to a later date, the client shall receive a full credit note for the amount the client has paid, valid for up to one (1) year to be applied to another AIN event. No refunds or alternative offers shall be made.
This agreement shall be governed by the laws of the State of New Jersey.
